Notice is hereby given of a meeting of the Finance and Audit Committee of the Waikato Regional Council to be held in the Council Chambers, Environment Waikato (Waikato Regional Council) office, 401 Grey Street, Hamilton East at 9.00am on Thursday 11 February 2010.
RF Laing
Chief Executive Officer
| RECOMMENDATIONS contained in reports are NOT to be construed as COUNCIL DECISIONS. Please refer to Council minutes for RESOLUTIONS. |
| MEMBERS: |
JW Fisher (Chair), SP Friar, AI Armstrong, ID Balme, BF Healey, J Hennebry, PR Buckley. |
| STAFF: |
Chief Executive (RF Laing), Deputy Chief Executive (C Crickett), Group Manager Finance (M Garrett), Group Manager Corporate Services (J Stewart), Committee Administrator (D�Snape).
|
- Confirmation of Agenda
- Disclosures of Interest
SECTION B: (FOR RECOMMENDATION TO COUNCIL)
| 3 |
2010/11 Annual Plan Budgets
(265 kb, 37 seconds to download, 56k modem)Reports from the Workshops held 3-4 February 2010.
Appendix1
(152 kb, 21 seconds to download, 56k modem)
Appendix 2
(1134 kb, 162 seconds to download, 56k modem) |
|
| 4 |
Investment Fund Performance
(31 kb, 4 seconds to download, 56k modem) Key statistics
Performance review
(697 kb, 99 seconds to download, 56k modem)
(117 kb, 16 seconds to download, 56k modem)File: 08 11 55 (Doc#1614523
Update on the performance of Council’s Investment Fund for the six months ended 31 December 2009. |
|
| 5 |
Financial performance to 30 November 2009
(24 kb, 3 seconds to download, 56k modem)
Statement of Financial Performance
(34 kb, 4 seconds to download, 56k modem)
File: 08 11 55D (Doc#08 01 11)
High level overview of Council’s financial performance for the five month period ended 30 November 2009.
|
|
| 6 |
Rates Information as at 31 December 2010
(41 kb, 5 seconds to download, 56k modem)
File: 08 15 08 (Doc#1615288)
Update on Rates Collection activities to date for the 2009/2010 financial year.
|
|
| 7 |
Councillor Remuneration Determinations
(21 kb, 3 seconds to download, 56k modem)
letter from Remuneration Authority
(64 kb, 9 seconds to download, 56k modem)
File: 02 10 02 (Doc#1610980)
Determinations from the Remuneration Authority for elected member remuneration for the new financial year.
|
|
SECTION B: (FOR RECOMMENDATION TO COUNCIL)
| 8 |
Staff Delegations Manual and Investment Management Policy
(23 kb, 3 seconds to download, 56k modem)File:08 11 57 (Doc#1622852)
Review of the Staff delegations manual ‘Section 18 – Investment Fund’ to align with the new Treasury Risk Management Policy.
|
|
| 9 |
Waihi Beach Ward Reorganisation Proposal
(2847 kb, 406 seconds to download, 56k modem)
File: 02 00 05 (Docs#1623864)
Options for dealing with the Waihi Beach Reorganisation Proposal.
|
|
| 10 |
Public Transport Provisions for ‘Balloons over Waikato’
(90 kb, 12 seconds to download, 56k modem)File:21 20 31 (Doc#1614090)
Endorsement of free fares for the ‘Balloons over Waikato’ special event in accordance with the EW Special Events Policy.
|
|
| 11 |
Investment Fund - Statement of Investment Policies and Objectives
(21 kb, 3 seconds to download, 56k modem)File: 08 11 55M (Doc#1623338)
Statement of Investment Policy and Objectives
(1346 kb, 192 seconds to download, 56k modem)Report outlining the framework for the governance and investment of the council investment fund assets.
|
|
12 Resolution to Exclude the Public
(Agenda item #)
Recommended That in accordance with the provisions of Standing Orders NZS9202:2003 Incorporating Amendment No 1; Appendix A & B (P40/42) and Section 48 of the Local Government Official Information and Meetings Act 1987, the public be excluded from the following part/s of the proceedings of the meeting.
The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter and the specific grounds under Section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows
| Item No. |
Item Name and general subject of each matter to be considered
|
Reason for passing this resolution in relation to each matter |
|
| 13 |
Investment Fund – Portfolio construction
|
Good reason(s) to withhold exist(s) under Section 7 |
Section 48 (1) (a) |
| 14 |
Non-rates debtors
|
Good reason(s) to withhold exist(s) under Section 7 |
Section 48 (1) (a) |
|
This resolution is made in reliance on Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows: |
|
| Item No |
Reason/s for withholding official information |
Section/s |
| 14 |
Protection of privacy of natural persons |
S7 (a) |
| 13, 14 |
Prejudice commercial position |
S7 (b) (ii) |
| 14 |
Maintain legal professional privilege |
S7 (g) |
Recommended that in accordance with the provisions of Standing Orders NZS9202:2003, (Incorporating Amendment No 1) Clause 2.16.4 and the Local Government Official Information Act 1987, Section 48(5) and (6) that with respect to item 13, Investment Fund, Portfolio Construction, that R Garrett, of Mercers, remain in the public excluded session to present a review of Environment Waikato’s fund managers.
SECTION B: (FOR RECOMMENDATION TO COUNCIL)
| 13 |
Investment Fund – portfolio construction
File: NFP 08 11 55M (Doc#1616797)
Recommendations on portfolio construction for council consideration.
|
|
| 14 |
Non-rates debtors
File:NFP 08 01 20 (Doc#1616797)
Position as at 31 December 2009. |
|
Doc#1620725